Dear Hirer (defined as an organisation or individual that wishes to engage the professional services of our Artiste(s))
We write to advise that the Conduct of Employment Agencies and Employment Businesses Regulations 2003 (which are referred to hereinafter as the Regulations.) came into force on 6th April 2004. Under those Regulations, we are required to present you with our Terms of Business and to seek certain information from you (the Hirer) and to establish your exact identity
Herein we advise you of our Terms of Business:
Cloud9 Management Ltd. acts primarily as an Employment Agency (EA) and this letter is to confirm that we work in compliance with the Regulations and, as members of the Entertainment Agents’ Association (TEAA) adhere to its Code of Conduct.
As an Employment Agency, our position is that we act as Agents for the Artiste(s) (who pay us for those services) and, whilst bookings are arranged by us with you, the agreements then coming into force are between you, the Hirer, and the Artiste.
If we act as an Employment Business (EB) at any time in arranging Artistes for you, we will inform you. Under those circumstances, your contract is directly with us.
We are obliged to make reasonable enquiries with you as to any Health & Safety risks or other legal requirements applying to you / the venue before supplying an Artiste. Equally, we will advise you of any special requirements of any of the Artiste(s) we supply and, if applicable, of any risks involved in the presentation of the Artiste’s act.
We have obtained authorisation from our managed / represented act(s) to act as their Agent for the purpose of negotiating engagements, we adhere to all GDPR requirements & have ICO registration.
We confirm to you that we have/will have made all reasonable enquiries with the Artiste(s) regarding their suitability as defined in the Regulations.
If, after having arranged (an) Artiste(s) for you, we are made aware that any such Artiste(s) may be unsuitable for the engagement in question, we will bring this to your attention and possibly to terminate the engagement.
We may sub-contract the services of (a) suitable Artiste(s) from other Employment Agencies or Employment Businesses. If we do so, we will ensure that our Terms of Business with either EA or EB are in place before making the booking and that they, in turn, have all required permissions and information necessary from the Artiste(s). We will also document the involvement of EA or EB in contracts issued.
All Artistes are advised to carry Public Liability Insurance (PLI). We would expect you to carry appropriate PLI cover & to ensure that all electricity supply points are regularly checked and are safe for use by the Artiste(s). (If you are hiring a venue, then you should seek such assurances from the venue management).
If you wish to discuss these terms do not hesitate to contact me.
Yours sincerely,
Andrew Wilson for Cloud9 Management Ltd.
© The Entertainment Agents’ Association 2024